THIS IS A FAMILY FRIENDLY EVENT. PLEASE SEE RESTRICTED PRODUCTS (SECTION A)
BELOW FOR DETAILS ON WHAT IS NOT PERMITTED AT THE UTV RALLY.
PLEASE NOTE: In the event of a pandemic, natural disaster, fire, rain, wind, storm, extreme heat, or any other unforeseen event, act of god, or catastrophe; Arizona Expos, Inc. is not in obligation to refund any part of vendor or sponsorship monies. Any monies will be credited or moved to the next available event. Exhibitor accepts the risks of participating at an indoor / outdoor event.
(A) Restricted Products: Restricted products include, but are not limited to, literature, smoking / vaping, graphic displays, clothing, and/or promotional items which are political, pornographic, racist, sexist, or contain nudity. No illegal goods or selling of weapons is allowed. All items are subject to review by the Expo Staff and all decisions must be respected.
(B) Insurance: All Exhibitors MUST provide a Certificate of Liability Insurance to Show Management by Apr. 15th, 2022. See Exhibitor Package for Details. Exhibitors will not be allowed to move-in without this document.
(C) Exhibit Booth: Exhibit fees include space rental, exhibit badges, parking, and 1 RV Camping Space (approx. 20x50ft in space). Additional amenities like electricity, freight, decoration, catering, etc; are separate and may not be available. In addition, there will be NO subletting of booths. Each company is required to have a Contract & Certificate of Insurance before they will be allowed to setup. Requests can be submitted to have booths next to one another but are not guaranteed.
50% deposit of total balance due is required with signed contract to hold space. Remaining balance is due by Apr. 15th, 2022. to guarantee space. Contracts and/or payments sub-mitted after Apr. 15th, 2022 must include full payment and be in the form of a credit card, certified check, cashier’s check, or money order to secure space.
(D) Payment Information: The fee reflects payment by cash, check, or bank wire transfer. Credit Card payments are subject to 3% surcharge. A $25 fee will be added to your account for all bank returned checks.
(E) Cancellations/Refunds: All booth cancellations and/or changes must be submitted in writing (via Email). No refunds are granted within 30 calendar days of the show. If Exhibitor cancels within 30 calendar days of the event, or if the Exhibitor fails to occupy the assigned booth space Exhibitor is responsible for any and all monies due at the time cancellation is received.
Exhibitor shall remain liable for the full balance due under these terms and be responsible for any and all costs associated with the collection of such including, but not limited to collection costs, reasonable attorney fees, court costs, and interest.
(F) Products Displayed: Companies displaying products or any material which we determine, in our discretion, to be inappropriate, including but not limited to, materials that are offensive, disparaging, discriminatory, and/or racist may be asked to remove the products or their exhibit.
No products of any nature may be sold with any of the said event, copyright material, logos, trademarks, or Arizona Expos events names or dates on them. Exhibitors with such products and their exhibits will be removed from the Expo and Exhibitor will forfeit their booth payment and will not be allowed back into the show, nor allowed to exhibit at future shows.
(G) Sponsors: Arizona Expos Sponsors are not responsible nor have an authoritative figure at the Arizona Expos. Sponsors have no say or legal merit in any activities taking place prior to, at, during, or after any Arizona Expos event.
(H) Acceptance: Exhibitor has read the terms & conditions of this Contract and the Exhibitor Terms & Guidelines. Exhibitor understands that this Contract shall be legally binding between Arizona Expos, Inc. and the Exhibitor only upon acceptance in writing by Arizona Expos, Inc. Exhibitor also understands that any changes included in the information in this Contract must be provided to Arizona Expos, Inc. in writing. This Contract may be executed in counterparts with all such counterparts constituting one Agreement. Person signing this Agreement is an authorized person of the Company and able to execute this Agreement on the Company’s behalf. This Agreement may be executed and delivered via DocuSign and a facsimile signature shall be treated as an original.
Failure of the Exhibitor to set-up within specified Set-Up Hours, automatically forfeits their exhibit space. Exhibitors must be set up 2 hours prior to show opening.
Exhibitor understands that the Promoter has sole discretion regarding all aspects of the show; including but not limited to booth assignments, location, show hours, and/or other related decisions the Promoter deems necessary and in the best interest of the show.